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Shadow AI
Awareness Poster

Help your team recognize the risks of unsanctioned AI tools, prompt injection, data leakage and privacy issues. A clear, practical guide to keep work, data and ideas safe.

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Shadow AI awareness poster. The headline reads Pause before you prompt. It contrasts a risky unapproved chat that includes secret source code and client credentials with an approved tool used for public marketing ideas.
Unapproved AI can leak sensitive data. Use approved tools only.

Resource details

Resource type
Poster
Theme
Protect data and processes
Format
Visual reminder
Best for
Team discussions / awareness boards
Audience
All employees
File format
High-resolution PDF, 14 × 19 in
Language
English (additional languages available in toolkit)

How to use

  1. 1
    Display in your workplace

    Share on noticeboards, in meeting rooms or digital channels.

  2. 2
    Discuss with your team

    Use it as a starting point for a short team discussion about Shadow AI risks.

  3. 3
    Reinforce regularly

    Include in ongoing awareness campaigns and training sessions.

Video companion

Watch a short video explaining the risks of Shadow AI, prompt injection and how to protect your data.

View more resources

Preview coming soon.

Video

AI Security Prompt Injection & Data Privacy

Learn how shadow AI creates new security risks, how prompt injection can be used to manipulate AI tools, and simple steps to protect sensitive data at work.

  • Real examples and common attack techniques
  • How to protect your data and identify risky AI use
  • Practical tips for safe and responsible AI use at work
Key learning points

Key learning points

Remember these key actions to protect data, people and reputation from Shadow AI risks.

  1. Use approved AI tools only

    Only use company-approved AI tools for work to ensure your data stays secure.

  2. Protect confidential data

    Never paste sensitive information such as customer data, internal documents or source code into AI tools.

  3. Review AI outputs critically

    Check AI responses for accuracy, bias and potential manipulation before using them in your work.

  4. Report risky AI use

    If you see unapproved AI tools or suspicious use, report it to your IT or security team immediately.

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